| Designation | Executive Assistant to Country Head |
|---|---|
| Location | Delhi, India |
| Reports to | Country Head |
| Amount of Travel Required | 10% |
| On-site Requiremen | Hybrid |
ABOUT NRDC INDIA
NRDC India Private Limited is an independent organization based in New Delhi founded to build a healthier and more prosperous future for all Indians.
To attain a healthier and more prosperous future, NRDC India and its partners work with governments and stakeholders at all levels to deliver transformative solutions across the organization’s focus areas. The approach is to collaborate on pilot projects that offer the potential for tangible environmental and public health benefits. NRDC India has a strong proof of concept to bring solutions to scale at the state level – with the goal of informing national policies and unlocking the public investments needed to implement them.
NRDC India also partners alongside Natural Resources Defense Council (NRDC) in the United States, a non-profit environmental advocacy organization. NRDC was founded in 1970 and their people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. NRDC uses law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. In India for over 10 years now, NRDC has been a thought leader and trusted adviser to the partners within the country to tackle climate change and implement energy solution. Since 2009, the India Initiative has combined scientific research and policy acumen to produce game-changing results.
POSITION SUMMARY
NRDC India is seeking an Executive Assistant to work with the Country Head of NRDC India at the Delhi office. This position will provide full day-to-day administrative support to the Country head of NRDC India and the leadership team, including calendar management and scheduling, planning travel logistics, and meeting coordination. S/he will also work, as needed, on several projects within the Country Head’s Office. The ideal candidate is a self-starter, quick learner and knows how to manage his/her own work and balance assignments. The individual in this role must be comfortable working in an independent, flexible, and efficient manner in a fast-paced work environment and able to prioritize projects. Excellent research, writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working in a collaborative culture and possess good judgement and tact.
ESSENTIAL FUNCTIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable a qualified individual with disabilities to perform the following essential functions:
- Work closely with the Country Head to provide administrative support on daily activities, including calendar management and scheduling, email support, invoice and expense reporting, preparation of presentations and other materials and file maintenance.
- Formulate and/or classify various types of materials, financial documents, talking points, and business plans to have them readily available for important executive meetings, as well as participate in meetings to take notes.
- Act as a liaison between staff members and executive leaders to help prioritize time and availability for key engagements. Keep an organized schedule of events, meetings, travel itineraries, conference calls, and other communications and periodically debrief the Country Head on such plans.
- Maintain the office calendar and ensure projects and events are well coordinated and communicated.
- Prepare briefing materials, conduct research, and draft documents.
- Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of programmatic meetings and retreats.
- Coordinate travel arrangements and support event organizing.
- Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
- Work with relevant Programs and NRDC India staff, ensure initiatives and projects are on track in terms of timeline and content. Provide early warning and follow up when something is in danger of going off-track. Identify barriers to project completion and help overcome them.
The above list of duties is not comprehensive but generally demonstrates the types of matters under the position’s responsibility. Other duties may be assigned.
REQUIREMENTS Minimum Education & Experience
- Minimum 6 years of relevant experience.
- Bachelor’s degree in arts, public administration, Social Sciences or a related discipline preferred, or equivalent combination of education and or work experience.
Skills, Abilities, Competencies
- Communicate effectively, both verbal and in writing. Share information and demonstrate the ability to listen openly and empathetically to others.
- Must be able to manage one’s time and prioritize tasks despite competing demands.
- Support the relationship between our organization and the community by demonstrating respectful, courteous, and cooperative behavior when interacting with Participants, visitors, and other employees.
- Detail-oriented with a strong commitment to quality
- Ability to participate in teams that work collaboratively towards shared outcomes.
- Ability to contribute to a positive working environment.
- A proactive self-starter who drives work to completion.
- Able to work independently and on quick timelines, managing multiple workstreams.
- Excellent written and verbal communications skills.
- Experience providing administrative or other logistical support.
- Excellent time-management skills with the ability to prioritize work in a fast-paced environment.
- Excellent interpersonal, customer service, detail, and organizational skills.
- Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Outlook.
- Commitment to NRDC India’s mission, values, and DEI principles.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment.
Frequently:
Perform desk-based computer tasks
Frequently:
Ability to interact and communicate with employees and others as necessary
Occasionally:
Ability to attend events and activities in the office or offsite.
Work is sometimes performed primarily in the office. The noise level in the work environment is usually quiet in office settings and moderate in other situations. Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. The job includes work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and NRDC India expressly reserves the right to change this position description and/or assign tasks for the employee to perform, as NRDC India may deem appropriate.
Please send your latest curriculum vitae and a cover letter explaining your interest in the position and working with NRDC India at monica@themerakkizone.com and recruitment@nrdcindia.org. Kindly send your application by 12th August 2024. Please include ‘Application for position of EA to Country Head’ in the subject line of the email.